Government guidelines for reopening from 25th July.

gov.uk guidelines dated 17th July 2020 for providers of leisure facilities

Reopening date from 25th July 2020.

Risk assessment relating to Yoga & Pilates restarting.

Manage Contact.

Steps that will usually be needed:

  1. Informing customers and contractors of guidance about visiting the premises prior to and at the point of arrival (including information on websites, on booking forms and in entrance ways).
  2. Providing hand washing and hand sanitiser and encouraging staff and customers to wash their hands regularly.
  3. Contactless payments advisable throughout facility.
  4. Signage to ensure workers, staff and customers are aware of the need to avoid contact throughout a facility.
  5. Fixing doors open that can be safely left open where feasible.
  6. Where possible, reducing the need to open other objects by making equipment that is permitted for use readily accessible.
  7. Avoid paperwork being transferred by enabling such processes as bookings etc. through online channels.

Moving About, Managing Capacity and Maintaining Social Distancing.

Steps that will usually be needed:

  1. Conducting a specific risk assessment for the Hall and the proposed activities to identify:
    – The number of customers that can reasonably follow social distancing within the Hall, taking into account total space, equipment as well as likely constraints eg; toilet and entrance pinch points
    – Encourage attendees to arrive at the facility in sports kit and where possible to travel home to change.
    – Activities and spaces that can be undertaken and specific measures to ensure social distancing and cleaning
    – Additional needs of any customers with physical disabilities
  2. Limiting the number of customers in the Hall overall and in any particular congestion areas, for example doorways between outside and inside spaces.
  3. Enabling a booking system or other approaches to managing demand, so that no more than the desired number of customers and staff are in the building at any one time.
  4. Hirer to monitor each area of the Hall to ensure social distancing measures are being adhered to by customers.
  5. Managing occupancy levels and changeover by reducing class sizes and amending timetabling
  6. Allowing a sufficient break time between classes held in studios in order to appropriately clean the studio and equipment and to prevent waiting in groups
  7. Where possible, operating on a book-in-advance basis. Online or over the phone is preferable.

Ventilation.

Maintain good ventilation in the Hall by opening windows and doors where possible.

For High Intensity exercise (eg:Zumba), windows need to be open & the maximum occupancy of the Hall should be limited by providing a minimum of 100 sqft per person.(this would limit numbers to 5 people in our Hall).

Cleaning.

Steps that will usually be needed:

  1. Frequent cleaning of work areas and equipment using your usual cleaning products.
  2. Frequent cleaning of objects and surfaces that are touched regularly.
  3. Maintaining current rigorous cleaning procedures, reviewing and adapting where necessary including in increased high-risk spaces including main thoroughfares, touch points and walls and floors in entrance area..
  4. Removing waste from all areas at the end of hire.
  5. Thoroughly cleaning all equipment, including mats, tables & chairs after use.
  6. If equipment cannot be cleaned after each use, it should not be used.
  7. Providing more waste facilities and more frequent rubbish collection.
  8. If you are cleaning after a known or suspected case of COVID-19 then you refer to the specific guidance.

Hygiene.

Steps that will usually be needed:

  1. Using signs and posters to build awareness of good handwashing technique, the need to increase handwashing frequency, avoid touching your face and to cough or sneeze into your arm.
  2. Considering how to ensure safety messages reach those with hearing or vision impairments.
  3. Providing regular reminders and signage to maintain hygiene standards.
  4. Hall will provide hand sanitiser in entrance area, in addition to hand washing facility in toilet. Hirer to check and maintaining adequate supply at all times.
  5. Setting clear use and cleaning guidance for toilets to ensure they are kept clean and social distancing is achieved. The cleaning schedule will be weekly.
  6. Using disposable paper towels in handwashing facilities where possible.

PPE.

When managing the risk of COVID-19, additional PPE beyond what you usually wear is not beneficial. This is because COVID-19 is a different type of risk to the risks you normally face in a workplace, and needs to be managed through social distancing, hygiene and fixed teams or partnering, not through the use of PPE.

Support Test and Trace.

The opening up of the economy following the COVID-19 outbreak is being supported by NHS Test and Trace. You should assist this service by keeping a temporary record of your customers and visitors for 21 days, in a way that is manageable for your business, and assist NHS Test and Trace with requests for that data if needed. Collect sufficient data on each attendee (name, home phone number, mobile number, date and times of entry and exit) so that each person could be contacted if there is a case of COVID-19 connected to the Hall. This could help contain clusters or outbreaks.

Guidance from Shalfleet Village Hall.

Steps that will usually be needed:

  1. Providing clear guidance on social distancing and hygiene to people both before arrival and on arrival, for example, through signage and visual aids and on our website.
  2. Providing written communication of the latest guidelines in entrance hall and on our website.
  3. Review of marketing and timetables to take reasonable steps to ensure access to Hall is fair to all hirers that are allowed.
  4. Consider the particular needs of those with protected characteristics, such as those who are hearing or visually impaired.

Specific advice for yoga classes from bwy.org.uk

1. 2 metres between mats wherever possible

2. Well ventilated room before, during and after each class

3. Students to bring own mats and equipment

4. Leave enough time between classes to clean and sanitise

5. Ensure teacher is as far away as possible from students 

6. Suggest students book for classes and arrive on time, so as not to congregate outside studio

7. Hand sanitiser outside rooms and toilets to use before entering the facility and on leaving

8. Floor and surfaces cleaned and disinfected between classes and on a regular basis

9. Responsibility of the studio owner to clean and disinfect the rooms. 

10. Responsibility of the teacher to perform a risk assessment and ensure the room has been cleaned and disinfected. Teacher to keep documented evidence of the risk assessment (See Risk Assessment form attached).

11. Conduct a Risk assessment ( available on British Wheel of Yoga website).