Terms and Conditions of Hire
All hirers are required to agree and adhere to the terms & conditions below. Submission of a completed booking form assumes agreement to these terms and conditions.
Confirmation. Bookings only become valid once they have been confirmed by the Bookings Secretary and deposit has been received by us. The minimum deposit is 50% (or total hire charge). Payment of any balance is due 30 days before date of hire.
Hirer. Minimum age of hirer is 18.
Duration of Booking. Remember to allow set up and clean down time when deciding on the length of your booking. Bookings must end on or before 11.00pm at night to avoid noise disturbing the neighbours.
Key and Access to the Hall. Please contact the Bookings Secretary one to two weeks before hire date to obtain the code to the keysafe which is located on the outside wall near the rubbish bins.
Usage. The Hall may only be used for the purpose set out on the booking form, you may not sub hire or use the Hall for any unlawful purpose.
Capacity. Maximum standing capacity is 120 people. Maximum seated at tables is 60 people.
Size. When empty the Hall size is 14.4m by 4.0m. Usable size with tables & chairs stacked at far end is 13.0m x 4.0m.
Clubs. Clubs and Teaching groups are responsible for their own Public Liability Insurance.
Smoking. Smoking is prohibited in all areas of the premises and grounds.
Alcohol. Alcohol and intoxicating liquor are NOT to be sold on the premises. There is not a Liquor Licence.
Weddings and Parties. Please consider the environment – DO NOT use confetti or balloons filled with shiny discs either in the Hall or the grounds. These products are a plastic that does not biodegrade and are difficult to sweep up. Also we can advise if a temporary event licence from the council is required if you are planning to consume alcohol at your event.
Cancellation. If you wish to cancel the booking before the event date, any repayment of the booking fee shall be at the discretion of the Hall Committee. You may be required to change your booking if the Hall is required by the council for Election or public purposes. In this case an alternative date or a full refund will be offered.
Damages. The Hirer will be asked to pay for any breakages or damage to the Hall or its contents.
Shoes. DO NOT wear stiletto heels in the building as they WILL damage the floor.
Cleaners. The Hall is managed and cleaned by a group of volunteers to keep the costs of hire down.
Cleanliness. When you enter the Hall, it will be clean & tidy (if not please inform the Bookings Secretary immediately). Please leave the Hall clean and tidy. If the Hall, kitchen or toilet is left in an unsatisfactory condition, we will ask you to pay for the Hall to be professionally cleaned.
Rubbish. There are waste bins. Please separate your rubbish into the various categories. The Food bin is in the kitchen, The Recycling and Black bins are in the car park adjacent to the Hall. If the bins are full Please take your rubbish home.
Music. The Hall has a PRS & PPL licence to play music. Please turn the music down at 10.00pm and off at 11.00pm. When leaving at night, PLEASE LEAVE QUIETLY so as not to disturb the local residents.
Kitchen. Please indicate on the booking form if you wish to use the kitchen facilities. There is no extra charge for its use but it must be thoroughly cleaned after use.
Inventory. There are plenty of tables, chairs, crockery, glasses and cutlery all available free of charge. IF you are planning a large party, please make arrangements to view the Hall and check if there are sufficient for your needs.
Food. When preparing, serving or selling food all relevant health and hygiene regulations must be adhered to.
Children. Children must be supervised by a responsible adult at all times.
First Aid. First Aid box is located in the marked kitchen cupboard.
Fire. Fire precautions & regulations can be found on the notice board in the entrance. When dark it is advised to switch on the emergency exit lights. They illuminate both the interior and exterior of the building.
Check List. Reminder check list can be found on the back of the entrance door.
Car Park. Limited parking is available in the Hall’s car park. Vehicles are parked at the owner’s risk. Please DO NOT park on the grass strip in front of the Hall OR on the field.
VEHICLES on the field. NO Vehicles are allowed on the field at any time. The field is always waterlogged during the winter months and is often very soft even in the summer months. Cars, Vehicles & Vans can and will rut the field when soft. Please do not drive on the field or on the path to the Annexe. Please seek guidance should vehicular access be required.
Electrical Appliances. All appliances brought into the Hall should be used in a safe manner and be in good working order.
Chairs & Tables. Please stack chairs tidily at far end of Hall. Do not lean chairs against the walls as this marks the walls. Additional tables and chairs are kept in the adjacent Annexe. Please use the trolley provided.
Tablecloths. Both coloured and white tablecloths are available to hire. There is a small charge of £1 per tablecloth to cover hire and cleaning costs. There are clips available to secure tablecloths to the tables.
Walls. Do not use sellotape anywhere in the Hall. Blue Tack may be used on walls and doors if care is taken when being removed.
Safeguarding. Any organisation that will be working with children in the hall will need to have DBS checks and a safeguarding procedures and policy in place to ensure children and young people are protected from harm or abuse. It will need to ensure its staff and volunteers know what to do if they are worried and to ensure the group is responsible for their work.
Dogs. Dogs are not allowed into the hall when food is being served. (Except Assistance Dogs.) At other times dogs could be present, with owners taking responsibility for their dogs at all times. Cleaning is critical, and owners are requested to sweep and clean the floor at the end of the hire, ensuring it is spotlessly clean for other users (eg.Pilates and Yoga classes).
The Field. The field is unusable in the winter months as it becomes waterlogged. In the spring the meadow grass is left uncut until the hay is harvested around the middle of June (weather dependent). The grass will definitely be cut by 30th June so, Wedding and Party hirers may use the field for marquees and bouncy castles etc from the 1st July onwards. The small strip of permanently mown grass (approx 20m x 4m) in front of the Hall may be used all year round for marquees & bouncy castles.
Please ensure Hall is clean & tidy.
Take all excess rubbish home.
Switch off lights.
Turn down heating thermostat to 5.
Put chairs & tables away at far end of Hall.
Refer to check list on back of entrance door.
Latest revision dated 20th October 2021.